Retreat Profit Calculator
See what your retreat could earn. Enter a few details about the retreat you're planning — and get instant projections for revenue, profit, and time investment.
Section A
About Your Retreat
Tell us about the retreat you're planning (or want to plan).
Choose the format that best describes your retreat.
This affects your estimated costs.
Count only sessions where you're actively facilitating. Most cohort and coaching programs run 2–4 sessions per month.
The total facilitated time in a typical retreat day — including workshops, group exercises, and guided experiences, but not meals, free time, or unstructured breaks.
Number of seats available each time you run the retreat. For intimate transformational work, 6-15 is typical.
Most retreat facilitators sustainably run 2-4 retreats per year. Be honest about capacity — retreats require significant emotional labor.
Section B
Pricing & Enrollment
Set your pricing and realistic enrollment expectations.
$
Your price per person for the full retreat experience. If accommodation is included, factor that into your venue costs below.
If you offer 12 seats and expect to fill 9, that's 75%. Established creators fill 60–80% of available spots. If you're just starting, try 50–60%.
5–15% is typical.
Section C
Your Retreat Costs
Estimate your per-retreat operating costs. These are costs per launch, not monthly.
$
LMS, Zoom, community platform, email tool, payment processing fees, and any software used to run the program.
$
Paid ads, social media promotion, email campaigns, landing page tools, and any promotional materials.
$
Assistants, co-facilitators, guest speakers, tech support, or any hired help for the program run.
$
Workbooks, printed materials, welcome kits, shipping, or any physical items you provide to participants.
$
Include venue rental, catering, AV equipment, shuttles, insurance, and decor.
$
Anything else: insurance, certifications, licenses, professional development, or unexpected expenses.
Your Projections
Results Dashboard
Projected Annual Revenue
$0
Conservative: $0 · Optimistic: $0
Estimated Annual Costs
$0
Technology & Platforms$0
Marketing & Promotion$0
Staff & Contractors$0
Materials & Supplies$0
Venue, Travel & Logistics$0
Other Costs$0
Projected Annual Profit
$0
Profit margin: 0%
$0
Revenue per hour of your time
0 hrs
Hours/week during active periods
0
Participants to break even
$0
Cost per participant delivered
Revenue Scenario Comparison
Conservative
$0
Fill rate −15% · Price −10%
Moderate (Your Inputs)
$0
Based on your numbers
Optimistic
$0
Fill rate +10% · Price +15%
Annual Time Allocation (0 total hours)
A $10,000 TLW consulting engagement represents just 0% of your projected annual retreat revenue — a strategic investment in retreat design that compounds with every launch.